What's New in Outlook 2021? Download and Explore the Features of Microsoft's Email and Calendar App
Outlook 2021: How to Download, Install, and Use the Latest Version of Microsoft's Email and Calendar App
Outlook is one of the most popular and powerful email and calendar apps in the world. It helps you stay connected, organized, and productive with your personal and professional communications. Whether you use it for work, school, or personal purposes, Outlook can help you manage your email messages, appointments, tasks, contacts, and more.
But how do you get started with Outlook? And what are the benefits of using the latest version of Outlook, which is Outlook 2021? In this article, we will answer these questions and more. We will show you how to download, install, and use Outlook 2021 on your PC or Mac. We will also compare it with the previous version of Outlook, which is Outlook 2019, and highlight some of the new and improved features that make Outlook 2021 a better choice for your email and calendar needs.
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What is Outlook 2021?
Outlook 2021 is the latest version of Microsoft's email and calendar app that is part of the Office suite of productivity software. It is available as a standalone product or as part of a Microsoft 365 subscription plan. It is compatible with Windows 11, Windows 10, or macOS operating systems.
Outlook 2021 is designed to help you better manage your inbox with new capabilities such as Instant Search, Translator, Ink, Stock Media, Hex Color Values, and more. It also includes all the features that you are used to from previous versions of Outlook, such as email signatures, junk mail filtering, archiving, Bcc (blind carbon copy), spellcheck, message reminders, calendar board, etc.
Outlook 2021 vs Outlook 2019: What are the differences?
If you are upgrading to Outlook 2021 from Outlook 2019, you might wonder what are the differences between the two versions. The main difference is that Outlook 2021 is the latest version of Outlook and it has some new and improved features that Outlook 2019 does not have. Some of these features are: Instant Search
Outlook 2021 has a faster and smarter search engine that helps you find what you need in your inbox, calendar, contacts, and tasks. You can use natural language queries, such as "emails from John last week" or "meetings with Mary next month", to get relevant results. You can also use filters, such as date, sender, attachment, etc., to narrow down your search. You can access the search box from anywhere in Outlook by pressing Ctrl+E or clicking on the magnifying glass icon.
Translator and Ink
Outlook 2021 has a built-in translator that lets you translate email messages and calendar events into different languages. You can choose from over 70 languages and see the translation in a side panel or in a separate window. You can also reply to a message in the same language as the original sender or in your preferred language. To use the translator, you need to have an internet connection and a Microsoft 365 subscription.
Outlook 2021 also supports ink, which means you can use a digital pen or your finger to write or draw on your email messages and calendar events. You can use ink to add annotations, comments, signatures, sketches, etc. to your communications. You can also convert your ink to text or shapes if you want. To use ink, you need to have a touch-enabled device and a digital pen or stylus.
Outlook 2021 has a new feature that allows you to insert stock images, icons, stickers, and cutout people into your email messages and calendar events. You can access these media assets from the Insert tab on the ribbon. You can browse through thousands of high-quality images and graphics that are free to use for personal and commercial purposes. You can also search for specific keywords or categories to find what you need. You can resize, rotate, crop, and apply effects to these media assets as you like.
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Hex Color Values
Outlook 2021 has a new option that lets you use hex color values to customize the colors of your email messages and calendar events. Hex color values are six-digit codes that represent different shades of colors. For example, #FF0000 is red, #00FF00 is green, and #0000FF is blue. You can use hex color values to create custom themes, backgrounds, fonts, borders, etc. for your communications. To use hex color values, you need to go to the Options tab on the ribbon and click on Colors.
Outlook 2021 System Requirements: What Do You Need to Run It?
Before you download and install Outlook 2021 on your PC or Mac, you need to make sure that your device meets the minimum system requirements for running it. Here are the system requirements for Outlook 2021 for Windows and Mac:
Processor 1.6 GHz or faster --- --- Memory 4 GB RAM; 2 GB RAM (32-bit) Hard disk 4 GB available disk space Display 1280 x 768 screen resolution Graphics DirectX 9 or later Operating system Windows 11; Windows 10; Windows Server 2019 Browser Microsoft Edge; Internet Explorer; Chrome; Firefox Internet connection Required for online features Mac Requirements
Processor Intel processor --- --- Memory 4 GB RAM Hard disk 10 GB available disk space Display 1280 x 800 screen resolution Graphics No graphics requirements Operating system The three most recent versions of macOS Browser Safari; Chrome; Firefox Internet connection Required for online features Outlook 2021 Price: How Much Does It Cost?
If you want to use Outlook 2021 on your PC or Mac, you have two options: buy it as a standalone product or get it as part of a Microsoft 365 subscription plan. Here are the prices for each option:
Standalone Outlook 2021
If you only want Outlook 2021 without any other Office apps, you can buy it as a standalone product for $139.99 (one-time purchase). This option gives you access to Outlook 2021 on one PC or Mac only. You will not get any updates or new features that Microsoft releases in the future. You will also not get any cloud services or online storage that Microsoft offers with its subscription plans.
If you want Outlook 2021 along with other Office apps, such as Word, Excel, PowerPoint, OneNote, etc., you can get it as part of a Microsoft 365 subscription plan. This option gives you access to Outlook 2021 and other Office apps on multiple devices (up to 5 PCs or Macs, 5 tablets, and 5 phones). You will also get regular updates and new features that Microsoft releases for its Office apps. You will also get cloud services and online storage, such as OneDrive, SharePoint, Exchange, Skype, Teams, etc.
There are different Microsoft 365 subscription plans for different needs and budgets. Here are some of the most popular ones:
Plan Price Features --- --- --- Microsoft 365 Personal $69.99/year or $6.99/month Outlook 2021 and other Office apps for one person; 1 TB of OneDrive storage; Skype minutes; advanced security features Microsoft 365 Family $99.99/year or $9.99/month Outlook 2021 and other Office apps for up to six people; 6 TB of OneDrive storage (1 TB per person); Skype minutes; advanced security features Microsoft 365 Business Basic $5/user/month (annual commitment) Outlook 2021 and other Office apps online only; email hosting with 50 GB mailbox; 1 TB of OneDrive storage per user; Teams, SharePoint, Exchange, etc.; business apps and tools Microsoft 365 Business Standard $12.50/user/month (annual commitment) Outlook 2021 and other Office apps for PC or Mac and online; email hosting with 50 GB mailbox; 1 TB of OneDrive storage per user; Teams, SharePoint, Exchange, etc.; business apps and tools Microsoft 365 Business Premium $20/user/month (annual commitment) Outlook 2021 and other Office apps f